Responsibilities

• Supporting employees' welfare on site, ensuring efficient working environment
• Administrative support and assistance to site personnel provided
• Liaising with local Suppliers, e.g. cleaning company, laundry, security, waste management companies, shipping agents, port authority etc.
• Assisting the Site Manager in communicating with internal IT department
• Ensuring adequate availability of supplies for office/site/canteen (stationary, office consumables etc.), filing associated requests for order,
• Administrative support to maintain agreements for accommodation, site vehicles etc.
• Creating and monitoring vehicle logbooks / records,
• Assisting with keeping record of site staff hours worked and logging holidays and sickness days,
• Assisting in travel arrangements to/from Pre-assembly site for visitors and new arrivals,
• Coordinating, welcoming and introducing visitors to site procedures (assisting with port pass application, distribution of information related to site procedures),
• Assisting site management team with event planning,
• Oversee and coordinate the booking of meeting rooms on site.

• Qualifications

  We expect that you have some years of experience as a Project Assistant, Personal Assistant or similar. As a person, you are reliable, systematic and pay attention to details, and it is important that you have good interpersonal skills and thrive in a role with many stakeholders.

• Hold a relevant education within communication or administration;
• Have good communication and English skills;
• Have a structured work approach;
• Are flexible, open-minded and positive;
• Are a team player who is also able to work independently;
• Thrive in an international environment;
• Are an experienced user of Microsoft Office applications and SharePoint.

ersg are an equal opportunities employer; we are committed to promoting equality of opportunity for all job applicants. We do not discriminate against applicants on the basis of age, sex, race, disability, pregnancy, marital status, sexual orientation, gender reassignment or religious background; all decisions are based on merit.