Office & Contracts Administrator

ersg are looking for an Office & Contracts Administrator to join our Operations team in the US. The ideal candidate will be able to demonstrate a high level of accuracy and attention to detail as well as being fast-learning and motivated. We are looking for someone with excellent organisational skills, is willing to work under pressure and to tight deadlines.

Previous experience in an office environment, ideally in a Contracts/HR/office administration role is preferred, but full training will be provided.

Responsibilities include:

• Responsible for general office duties such as ordering supplies, coordinating with outside vendors, mail processing, and various ad hoc tasks.
• Performing workers onboarding tasks including but not limited to background checks, drug tests, ordering rental vehicles and associated fuel card
• Booking Contractor travel arrangements and monitoring payment of travel invoices.
• Performing reporting and auditing tasks such as truck audits, per diem audits, etc
• Liaising internally with HR and IT to facilitate new hire onboarding and setup.
• Preparing and issuing candidate and client contracts from templates created and managed by the legal team.
• Liaising with client & candidates for renewals and raising appropriate documentation.
• Responsible for ensuring that all the necessary compliance documentation has been obtained for new contractors to comply with applicable laws and regulations.
• Liaising externally with clients and contractors by both telephone and email and internally with consultant's face to face to ensure that the contract process runs smoothly.
• Responsible for setting up and managing Candidates, Clients and Placements on the online Timesheet and Compliance systems.
• Supporting Team Leader to report on new placements and finishers each week.
• Work on special projects, from time to time, as needed.
• Other general administrative duties when/if required.

About you:

• Fluency in English, other languages are desirable
• Competent in Microsoft Office
• Great attention to detail
• Excellent communication and organisation skills
• Ability to work efficiently under pressure or to tight deadlines
• Ability to work independently and as part of a team

About ersg

Set up in 2008, ersg is an award winning, international leader in staffing services to the global energy and built environment markets. We work with major international companies through to smaller independent businesses to enable their projects to be facilitated effectively throughout the entire project life cycle. Whilst headquartered in London, our global business has over 200 staff with offices across Europe, North America and Asia.

ersg are an equal opportunities employer; we are committed to promoting equality of opportunity for all staff job applicants. We do not discriminate against staff or applicants on the basis of age, sex, race, disability, pregnancy, marital status, sexual orientation, gender reassignment or religious background; all decisions are based on merit.