We are lookiong for an experienced Project Administrator to support a large engineering / construction project based in Swindon with option to work hybrid.

Responsibilities:

• Independent organization and coordination of administrative tasks/office management in the departments
• Appointment management as well as preparation and follow-up of meetings (organization of conference rooms, compilation of documents, preparation of minutes, etc.)
• International correspondence with internal and external business partners
• Professional preparation and editing of presentations and documents
• Planning and coordination of business trips, travel, accommodation as well as settlement of travel expenses
• Support and management of internal IT ordering processes
• Commercial activities (e.g. ordering office supplies, Raising and tracking purchase orders and team requisitioning).
• Creation and maintenance of requirements
• Processing of special tasks (e.g. project work and event planning)
• All aspects of general administration and secretarial duties
• Contact management to include greeting guests, answering calls, and inter-department liaison
• Handling and distribution of all incoming and outgoing correspondence.
• Maintaining the filing system
• Arranging travel, accommodation and conference rooms
• Raising and tracking purchase orders and team requisitionining
• Co-ordinating meetings, drafting agendas and taking minutes
• Arranging team conferences and workshops.
• Various ad-hoc duties that arise in terms of office administration.

ersg are an equal opportunities employer; we are committed to promoting equality of opportunity for all job applicants. We do not discriminate against applicants on the basis of age, sex, race, disability, pregnancy, marital status, sexual orientation, gender reassignment or religious background; all decisions are based on merit.