Expenses & Travel Coordinator

ersg are looking for an Expenses & Travel Coordinator to join our Operations team in our Bromley HQ - this is a 12 month maternity cover. This role is designed to optimise the efficiency and effectiveness of the company's travel arrangements. The ideal candidate will be able to demonstrate a high level of accuracy and attention to detail as well as being fast-learning and motivated. We are looking for someone with excellent organisational skills, is willing to work under pressure and to tight deadlines.

This role is a great opportunity to impact the company's bottom line and to significantly streamline existing processes. The ideal candidate will be organised, have a keen eye for detail and a drive to improve processes.

Responsibilities include:

Administration:

• Book flights, hotels and car hire for contractors as required by consultants
• Liaise with travel companies to obtain best rates, bulk discounts etc
• Liaise with contractors to ensure they have correct documentation for travel
• Resolve issues and obtain refunds where appropriate
• Keep in touch with contractors to ensure any issues arising are dealt with appropriately.

Accounting:

• Ensure costs of travel are recorded in a timely and accurate manner in RSM
• Ensure all relevant documentation is provided to billing team to enable recovery of costs from clients where applicable
• Ensure costs of travel are recorded in the Sage accounting system.
• Ensure amounts billed to clients are correctly allocated to outstanding costs
• Ensure any deposits are recovered from hotels and other accommodation
• Provide insightful reporting to billing team to maximise recovery of costs
• Maintain database for company's carbon data reporting

About you:

• Fluency in English, other languages are desirable
• Competent in Microsoft Office
• Great attention to detail
• Excellent communication and organisation skills
• Ability to work efficiently under pressure or to tight deadlines
• Ability to work independently and as part of a team

*This role is based in on site 4 days per week*

ersg are an equal opportunities employer; we are committed to promoting equality of opportunity for all job applicants. We do not discriminate against applicants on the basis of age, sex, race, disability, pregnancy, marital status, sexual orientation, gender reassignment or religious background; all decisions are based on merit.