Contracts & Compliance Manager

Location Bromley, Kent
Salary £30000 - £35000 per annum + Annual Bonus
Job type Permanent
Discipline ERSG
Reference GE2_1583336072

Founded in the UK in October 2008 ERSG is a leading recruitment consultancy operating in the worldwide energy sector. ERSG has experienced incredible growth since its inception; growing from £0 to £110m for this accounting year. We have offices in the USA, Germany, The Netherlands, Ireland, Taiwan and Japan.

  • ERSG finished 13th in The Virgin Sunday Times Fast Track of the UK's 100 fastest growing companies by sales growth in 2013.
  • ERSG was awarded as a Top 500 Listed Recruitment Company 2015 by Recruitment International, the leading provider for the global recruitment industry.
  • ERSG win 'Growth Company of the Year' in 2017.
  • ERSG were proud to win 'The Specialist Recruitment Company of the Year' award at the 2018 Recruitment International awards.
  • The Recruiter Fast 50 lists the fastest-growing, privately-owned recruitment companies in the UK. ERSG are listed in 5th place in 2019.
  • The Sunday Times HSBC International Track 200 ranks Britain's mid-market private companies with the fastest-growing international sales, measured over their latest two years of available accounts. In 2019 ERSG were ranked 117.
  • In 2019 ERSG placed 10th in the Recruiter Hot 100; the Hot 100 highlights true leaders within the industry.
  • ERSG has started the new decade placing 13th in the Recruiters FAST 50 for 2020.

As a Contracts and Compliance Manager you will:

Compliance

  • Manage internal compliance audits, analysing data and issuing reports.
  • Responsible for ensuring that all the necessary documentation has been obtained for new contractors in order to comply with EU Laws and HM Revenue and Customs requirements.
  • Responsible for ensuring all certifications required from live contractors are in place and in date + organising chasing and pre-empting expiry dates
  • Meeting with the C&C team to study the report, encourage the chasing and attribute tasks
  • Ensuring compliance packs on RSM are up to date and pertinent + create new packs if/when needed for all 3 european offices
  • Reviewing and improving our processes and systems to ensure all compliance documents for contractors and clients are obtained
  • Work with IT team to develop reports and streamline processes
  • Work closely with the legal and sales teams in reviewing and advising on placement compliance across all area in which the business operates.
  • Research and implement compliant solutions for ad hoc requirements at short notice
  • Create a new information document out of it and communicate it to Sales
  • Monitor, advise, and report on industry compliance legislation and regulations e.g. GDPR, IR35, Conduct Regulations and Discrimination, Agency Worker Regulations etc
  • Own and manage ersg's European compliance certifications and licences (AUG UK and DE, seafarers, Norwegian 1099s in cooperation with our Norwegian lawyers)
  • Provide training to the sales teams on compliance and legislation equipping them to advise candidates and clients when needed
  • Liaise with clients & candidates on compliance matters when required
  • Responsible for and coordinate compliance portals/sections part of client processes or tenders + awards questionnaires
  • Manage the contracts team responsible for creating and issuing contracts and liaising with sales consultants to ensure that the contract process runs smoothly.
  • Regularly review compliance processes and implement adjustments when required
  • Regularly liaise with our European offices to ensure the defined contracts and compliance processes are adhered to and efficient + spot audit live placements
  • Define & document policies and processes for ersg compliance across all European offices
  • Work with 3rd parties (umbrella companies and compliance partners) to ensure compliance is adhered to - managing ersg PSL + regular auditing + understanding their latest offering to adjust our internal info documents

Contracts

  • Manage standard contract templates, ensuring they're up to date, uniform across the business
  • Responsible for ensuring all contractual documentation relating to live placements (contractor and client side) has been obtained
  • Manage and monitor all contractual paperwork in relation to Conduct Regs, AWR, ITEPA reporting
  • Be the first point of contract to answer contractor and client questions on ersg terms of business (temp, perm, margin only), IR35, AWR, conduct regs questions

Requirements:

  • Experience working compliance in a busy recruitment environment
  • Experience working across European and Global markets
  • Experience working with Directors / Senior Level management
  • Excellent communication skills
  • Excellent attention to detail, process-driven and methodical
  • Tenacious and resilient, not easily phased by setbacks and comfortable in high pressure situations
  • A-Level, or degree qualified (ideally Legal)
  • Proven fluency in English
  • German language skills a plus
  • Proficient in Microsoft office
  • Experience using Bullhorn and/or RSM a plus
  • Enthusiastic, proactive attitude, with a flexible approach and the ability to multi-task.

Why ERSG?

  • 20 days holiday (plus bank holidays; plus Christmas break)
  • Annual Bonus
  • Company pension contribution
  • Incentive trips abroad
  • Christmas party
  • Dress down Fridays
  • Annual awards ceremony
  • Team nights out
  • Maternity/paternity pay
  • Easily commutable location