Job Title: Pay and Bill Assistant
Job Sector: Recruitment
Location: Bromley, Kent
Position Type/Hours: Full time, 08:45 to 17:00 Monday to Friday
Additional Benefits: Annual trip abroad, company pension contribution, annual bonus
Pay and Bill Assistant day-to-day duties include:
- Processing and uploading timesheets and expense data onto our RSM timesheet software in line with weekly and monthly payroll schedules.
- Processing of weekly and monthly contractor payrolls for up to 800 contractors (full training will be provided).
- Keeping payroll checklist maintained and up to date.
- Main point of contact for all timesheet and expense related queries.
- Respond promptly and completely to both client and internal enquiries.
- Raising sales invoices and payment advices and self-bill invoices for clients and contractor.
- Uploading invoices to client portals.
- Completing MI reconciliations for clients when requested.
- Liaising with contracts and compliance team to ensure information is correcting inputted into our timesheet software, RSM.
- Allocating payments on SAGE
- Offering support to the production of monthly management information when/if required.
- Providing support to ad hoc projects.
- Additional duties as necessary.
Skills required:
- Ability to demonstrate a high level of accuracy and attention to detail
- Good spoken and written communication skills
- Good organisational and time management skills
- Ability to work to deadlines and cope under pressure
- Uses initiative to problem solve (in relation to invoice queries, payment queries etc)
- Experience of working in a fast-paced environment
- Strong IT skills
- Proficient with Microsoft packages - especially Excel
- Experience of the timesheet software, RSM (preferable but not necessary)
- Experience of SAGE 50 accounts (preferable but not necessary)
